Facilities & Facility Rental

The application process and all aspects of scheduling District facilities are coordinated by the Facilities Use Scheduler. Community activities are defined as any activity scheduled by an individual, group, or organization for the sole purpose of conducting a non-district activity, meeting, or event.  Requests for use of space may be made up to 12 months prior to the intended use date, but no community activities will be scheduled until district events and activities have been approved and entered in the scheduling system. Procedure for scheduling community use of facilities: 

1. A permitting and contract process is utilized to secure the use of District facilities. The first step is to complete the online Facility Use Application. A paper copy of the application is available upon request.  
2. The Facility Use Application must be completed to provide reservation information for requested facilities and equipment at least 21 business days prior to expected use. A certificate of liability insurance is required for all events and activities - see the Liability and Insurance section of this document for deadlines and additional details. 
3. Facility rental fees associated with use of District facilities, including application fees, deposits, or partial fees where applicable, must be paid on or before the first day of the event or activity, unless otherwise specified in a signed contract. 
4. Facility use permits and contracts will be issued within seven (7) business days of receipt of the Facility Use Application and certificate of insurance if the requested space is available and the rental is approved. Facilities are not considered reserved until the user group receives a Facility Use Permit.  
5. The approved request is a contract with the applicant and/or organization, and it may not be sublet or transferred to any other individual, group, or organization. 
6. The Facility Use Permit must be in the possession of the group leader upon entry to the facility. 

Users of District facilities shall agree to hold harmless and indemnify the school district for injury and damage to the school or other property by any person or persons attending an activity. 

1. All users assume full responsibility for personal injury to any participants or spectators. 
2. Groups issued a permit are required to submit a certificate of insurance for general liability with limits not less than $1,000,000 per occurrence limit and $2,000,000 aggregate. Exceptions may be granted, but must be approved by the LILA Executive Director or a designee. 
3. Required certificates or endorsements must be uploaded to the Facility Rental site or sent to the Facility Use Scheduler a minimum of 21 days prior to the first date of the event or activity, or the District has the right to cancel.